APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you’re interested in this opportunity, click APPLY TO POSITION to proceed.

\*\*\******************************************************************

Title: CPT-10907 Media Management & Client Scheduling Virtual Assistant

Independent Contractor – Business Support VA / Junior to Senior (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a reliable and detail-oriented Virtual Assistant to support a growing real estate photography business with daily administrative operations and media workflow management.

This role focuses heavily on organizing photo and video assets, coordinating with editors, managing client scheduling, and ensuring timely delivery of media galleries. The ideal candidate is highly organized, process-driven, and comfortable working with digital files and cloud-based tools.

No advanced photo or video editing experience is required; however, the VA should have a strong eye for detail to identify quality issues in delivered media.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Media Management & Quality Control

• Review, organize, and prepare photo and video files for editors
• Upload and manage media using Google Drive
• Review completed photos/videos from editors for quality assurance
• Identify obvious errors or issues and coordinate revisions with editors
• Assist in organizing and maintaining structured file systems

Client Scheduling & Coordination

• Manage client bookings and scheduling
• Coordinate shoot schedules and updates
• Ensure timely communication and organization of appointments

Media Delivery & Client Portal Management

• Prepare and deliver final media galleries to clients
• Manage workflows inside HD Photo Hub (training provided)
• Ensure accurate and timely delivery of all client assets

Matterport & Additional Support

• Review and perform basic updates to Matterport tours
• Assist with general administrative tasks related to daily operations
• Support process improvements and workflow organization as needed

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

QUALIFICATIONS

• 1–3+ years of experience in administrative support or virtual assistance
• Strong organizational and file management skills
• High attention to detail, especially in reviewing visual content
• Ability to follow processes and maintain consistency
• Comfortable learning new tools and platforms (training provided)
• Good English communication skills (written and verbal)
• Reliable, proactive, and able to work independently

Nice to Have (Not Required):

• Experience in real estate, photography, or media-related workflows
• Familiarity with cloud storage tools (Google Drive)
• Basic understanding of visual quality (photos/videos)

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

• File Management: Google Drive
• Client Portal: HD Photo Hub (training provided)
• 3D Tours: Matterport (basic use)
• Communication: Email / Google Workspace

Work Schedule

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 8 AM to 12 PM PST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support

• REQUESTED EXPERIENCE TIER LEVEL: Junior to Senior Level

• Contracted Hours per Week: 20 hours/week

• Daily Working Time: 8 AM-12 PM PST

• Scheduled Working Days: Monday-Friday

• Number of VAs: 1

• GENDER PREFERENCE: None

• LANGUAGES SPOKEN/PREFERENCE: English

• ACCENT PREFERENCE: Level A-C (Good English comprehension, communication, speaking, and writing required

• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!